CRIMINAL RECORD SEARCH POLICY
Hockey Northwestern Ontario’s “Risk Conduct and Safety Management Committee” has established the
policy, which will operate as follows:
1) This Policy applies to, All Hockey Canada Registry registered team personal and or any, person
who may be in contact with children in a hockey program, all Team League and Association
executive, all referees over the age of 18, all HNO staff and all HNO Directors are required to
have a records search.
2) Each person will complete their own Criminal Records Search this will ensure confidentiality.
3) Each person will then have the option of forwarding their online results to their appropriate
President or taking their paper results to their designated Paper Holder. .
4) Each paper record search will be reviewed by the Paper Holder who will advise the appropriate
President if there are any concerns. Each MYBACKCHECK record search will be reviewed by the
5) If a negative search arises the appropriate President will then make a decision as to allow the
person to continue in their position or suggest or relieve his/her of their position.
6) If the person feels that he/she has been unfairly dealt with by the appropriate President’s
decision, he/she may appeal to a tribunal of the “Risk Conduct and Safety Management
7) Each person will have a criminal record search completed every three years. All searches must
be kept on file for the duration.
9) Searches must be completed by November 1ST of the Current Hockey season.
Notes and Definitions
Criminal Records Search:
Searches must be completed by the local Associations jurisdictional Law Enforcement Agency,
the Ontario Provincial Police, Royal Mounted Police or the online service MYBACKHECK.
Searches must include results for a Criminal Record Check (CRC).
That person who will keep control, of the paper Criminal Record searches for that Association.
This person will be someone who is trustworthy and will not make the information public
knowledge. (e.g., but not limited to a police officer, corrections officer, lawyer).
The president of a Team, League or Association as defined in HNO By-Law One 100h.
Criminal Records Search Focus
1) Any incident that would indicate any violence toward children firstly and anyone else secondly.
2) Any recent convictions of impaired driving.
3) Any convictions of theft of money or fraud related to finances.
NOTE: If any criminal records search produces a concern in regards to any of the three criteria,
then the appropriate President will make the appropriate decision in regards to their
Verification of compliance:
Team, League and Associations:
A form signed by the President of the Team League or Association identifying and acknowledging
that each required person has a completed CRC and a Vulnerable sector search. Presidents signature
acknowledges his acceptance of the responsibility of it’s accuracy and compliance for all listed persons.
A form signed by the Branch RIC or appropriate President, identifying and acknowledging that each
required person has a completed CRC. RIC acknowledges his acceptance of the responsibility of its
accuracy and compliance for all listed persons.
HNO Staff and directors:
To complete the MYBACKCHECK online version and it’s compliance will be monitored by the
branch General Manager and verified by the President:
Failure of compliance:
Individuals who do not have a completed search as defined above will be barred from participation
in all Hockey Canada sanctioned events until such search has been completed.
Effective date: December 14, 2009